Tuesday 3rd February, 2015

Burnley College is saving around four days a month in reduced man hours after implementing new finance management and integrated electronic workflow software by Advanced Business Solutions (Advanced).

The College, which has 7,000 students, has already started to see benefits since implementing the software at the start of the academic year.

The financial solution is used by the finance department to track the college’s income and expenditure, it also automatically creates purchase orders and allows users view their transactions with suppliers by postcode. The college has an ethos to work with local businesses as much as possible.

Susan Williams, Finance Manager at Burnley College, says,

"We have been able to tailor the financial reports to suit our own requirements and include colour coding and a traffic light system to ensure managers in other departments find them easy to understand."

The workflow solution integrates with the financial management system and is being used by around 100 people in various departments and roles. It is used to enter goods received notes, request payments, raise electronic requisitions and authorise invoices. Once invoices have been authorised, the information is automatically fed back into the finance system and a purchase order is created.

Williams adds, "The fact that we are able to automatically create purchase orders is already saving us a great deal of time."