Monday 16th November, 2015

The British Ballet Organisation (BBO) will be implementing an Exchequer accounting software by Advanced to support a major rebranding project and future growth. The solution will go live in January 2016 alongside the organisation’s rebrand launch.

After 85 years, the BBO will be changing its brand name and identity to better reflect the international nature of the organisation and the dance services that it provides.

The accounting solution will be used to manage the exam, membership and student fees, purchase order processes, as well as creating budgets and forecasts. It will also help managers to generate reports that provide up-to-date snapshots of their income and expenditure throughout the year.

Alan Dawes, Head of Finance, British Ballet Organisation, said, "The capability of the Exchequer software offers great possibilities as we undergo this exciting re-branding project. It has the functionality to support our growth and can evolve with us to future-proof us for continued expansion."

Before implementing the software, reports could only be created by one person who would then send them out. Staff will now be able to set the parameters of their search and the information will populate a spreadsheet. Source documents, such as invoices, are also available at the click of a button.

Dawes adds, "The software will enable us to carry out more detailed analysis as information can be broken down into different categories and locations. This will allow for more in-depth budgeting and forecasting and will save approximately one day a month in the time taken to prepare financial management reports."

"As a charity we have to closely monitor and audit our cash flow. Having used this software before, I am confident that it will greatly enhance our understanding and the traceability of our finances, which is vital in the not-for-profit sector."